Title
Mega Metering Services (Ordinance S-43663)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Brown and Caldwell to provide Mega Metering Services for the Water Services Department. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The services provided under the Mega Metering project are a citywide effort to meter the wastewater collection system. The project consists of installing approximately 170 portable flow meters in sewer mains throughout the City, and simultaneously measuring sewer flows in critical areas of the system. The last time that the Water Services Department conducted a study of this nature was in 2006. Since 2006, significant sewer improvements have been made to the City's wastewater collection system. This metering service is necessary to update the sewer model and ensure the City has the most up-to-date and accurate sewer flow information. Data collected during the Mega Metering project will allow City staff to fully update the sewer model, thereby advancing future flow-related evaluations and planning, generate a more accurate sewer relief program and lead to improved sizing of public sewer infrastructure.
Procurement Information
Solicitation 84-16-102-RFP-8442 was conducted in accordance with Administrative Regulation 3.10. Two offers were received from Brown and Caldwell and CH2M. Both offers were determined responsive.
The offers were scored by a four-member evaluation committee based on the qualifications and experience of the firm as well as the pricing schedule. The Offerors and their final scores are as follows:
Brown and Caldwell: $619,250.40 (scored 1,000)
CH2M: $1,244,558.15 (scored 949)
The Water Services Department Director recommends that the offer from Brown and Caldwell be accepted as the highest-scored, responsive and responsible offer, being the most advantageous to the City.
Contract Term
The contract term will begin on or about July 1, 2017, with an end date of June 30, 2018.
Financial Impact
The aggregate contract value will not exceed $619,250.40 (including applicable taxes). Funds are available in the Water Services Department's Capital Improvement Program budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.