Title
Airline Common Use Paper for Boarding Passes and Baggage Tags - Request for Award (Ordinance S-49146)
Description
Request to authorize the City Manager, or his designee, to authorize the Aviation Department to enter into contracts with Magnetic Ticket & Label Corp. and Olantai Paper Product LLC to provide paper stock for airline common use paper for boarding passes paper and standard baggage tags, for check-in counters, kiosks, and gates for the airlines at Phoenix Sky Harbor International Airport on an as-needed basis. Further request to authorize the City Controller to disburse all funds related to this item. The total aggregate value of contract will not exceed $3,750,000.
Report
Summary
Boarding pass paper and baggage tags are critical elements of airport security and operations. These contracts will provide paper stock for airlines to print baggage tags and boarding passes on common use terminal equipment, including printers and kiosks. The handling of self-service baggage tags and boarding passes will help reduce the overall processing time for passengers and speed up the travel process.
Procurement Information
A Request for Qualifications (RFQu) 22-037 - Airline Common Use Paper procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendor List (QVL).
Two offerors submitted qualifications and were deemed responsive and responsible. The Procurement Officer evaluated all offers as pass or fail based on the following minimum qualifications:
•Offeror must have been in operation for a minimum of five (5) consecutive years in the past ten (10) years in the business of supplying various types of airline common use paper and tags.
•Offeror must provide a designated Service Representative with a minimum of two (2) years' experience in providing common use paper to airport customers.
•Offeror must provide products that comply with International Air Travel Associations (IATA) standards.
The following vendors met the minimum qualification criteria and are being recommended award for placement on the QVL:
Magnetic Ticket and Label Corp.
Olantai Paper Product LLC
Contract Term
The contracts will begin on or about Dec. 1, 2022 for a five-year aggregate term with no options to extend.
Financial Impact
The contract value will not exceed $3,750,000 for the five-year aggregate contract term. Funding is available in the Aviation Department budget.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.