Title
Amendments to Classification Plan S-5815 in Accordance with Human Resources Committee 612B Recommendations (Ordinance S-48256)
Description
As part of a classification and compensation study, the following amendments to the Classification Plan [S-5815] are proposed in accordance with the recommendation of Human Resources Committee 612B. The proposal will also require modifications to the City’s Pay Ordinance [S-47689] which will be processed under a separate ordinance.
Modify the classification of Records Clerk II, Job Code: 01120, Salary Plan: 006, Grade: 322 ($14.93 - $21.57/hourly), Benefit Category: 003, Labor Unit Code: 003, EEO-4 Category: Administrative Support, FLSA Status: Non-exempt to Records Clerk, Grade: 323 ($15.55 - $22.64/hourly).
Modify the assignment of Records Clerk II*Lead, Job Code: 01121, Salary Plan: 006, Grade: 323 ($15.55 - $22.64/hourly), Benefit Category: 003, Labor Unit Code: 003, EEO-4 Category: Administrative Support, FLSA Status: Non-exempt to Records Clerk*Lead, Grade: 324 ($16.24 - $23.70/hourly).
Modify the classification title of Records Clerk III, Job Code: 01130, Salary Plan: 001, Grade: 026, Benefit Category: 007, Labor Unit Code: 007, EEO-4 Category: Administrative Support, FLSA Status: Non-exempt to Senior Records Clerk.
Modify the classification of Police Records Clerk, Job Code: 01210, Salary Plan: 006, Grade: 322 ($14.93 - $21.57/hourly) Benefit Category: 003, Labor Unit Code: 003, EEO-4 Category: Administrative Support, FLSA Status: Non-exempt to Grade 323 ($15.55 - $22.64/hourly).
Modify the assignment of Police Records Clerk*Lead, Job Code: 01212, Salary Plan: 006, Grade: 323 ($15.55 - $22.64/hourly), Benefit Category: 003, Labor Unit Code: 003, EEO-4 Category: Administrative Support, FLSA Status: Non-exempt to Grade 324 ($16.24 - $23.70/hourly).
Abolish the assignment of Police Records Clerk*Alarms Lead, Job Code: 01215, Salary Plan: 001, Grade: 024 ($16.24 - $23.70/hourly), Benefit Category: 007, Labor Unit Code: 007, EEO-4 Category: Administrative Support, FLSA Status: Non-exempt.
Establish the classification of Airport Access Agent, Job Code: 01150, Salary Plan: 006, Grade: 324 ($16.24 - $23.70/hourly), Benefit Category: 003, Labor Unit Code: 003, EEO-4 Category: Administrative Support, FLSA Status: Non-exempt.
Report
Summary
Background
Unit 3 requested a study of Records Clerks II. Specifically, the request came from the 10 Records Clerks II positions in the Aviation Public Safety and Security Division, who issue badges for airport access, because they feel their job duties are broader in scope than those typical for a Records Clerk.
There are 27 Records Clerk II positions Citywide. 10 of these positions are in Aviation Public Safety and Security, four are in Aviation Ground Transportation, and the rest are spread throughout City Clerk, Fire, and the Planning and Development departments. Turnover and retention are not issues for these positions. There is also one Records Clerk II*Lead position.
Findings
The Records Clerk II position is not a benchmark classification, easily found in other agencies, and clerical classifications as the City of Phoenix (Unit 3 has 53), and staff were unable to find good matches externally. Staff therefore focused on our internal clerical structure.
Internally, Police Records Clerk and Police Records Clerk*Lead have been in parity with the Records Clerk II and Records Clerk II*Lead positions since 1999. Staff also looked at what other classifications in the City handle badging, since it was the Records Clerks II positions that handle security badging at the airport who initiated this study. The classifications of Municipal Security Guard*Badge Imaging and Support Services Aide share badging in the Calvin Goode Bldg. These classifications are grade 324.
Before any of the 20,000 workers at the airport can have unescorted access into the restricted areas of the airport, federal law requires that they must submit, and pass, fingerprint criminal history records checks and security threat assessments. The 10 Aviation Public Safety and Security Records Clerks II positions are responsible for issuing all airport access badges. Under Federal law, these positions are on the Transportation Security Administration (TSA) Trusted Agent list and handle personally identifiable information (PII) and security sensitive information. These specific positions are distinct from the four Ground Transportation Records Clerks, who are not required to be on the Trusted Agent List and who do not have access to criminal history and security threat assessment information. Ground Transportation and Public Safety and Security Records Clerks II positions never fill in for each other as their positions are not interchangeable.
Conclusions
In the absence of local market data, the recommendations shown will keep internal alignment among this group of support positions: Airport Access Agents will be congruent with other badging positions at grade 324, as well as with the Records Clerk*Lead. Moving Records Clerks and Police Records Clerks up together maintains their parity, and the one grade increase creates an appropriate grade distinction between these classifications and the badging positions, which have access to secure information.
The consultant leading the Citywide classification and compensation study, Koff, will be conducting a market study beyond the City's local market. Additionally, staff has recommended that the Koff study look at the City's clerical classification structure in depth.
These amendments are effective on Jan. 24, 2022.
Financial Impact
The total estimated cost for the entire proposal is $61,420.
Concurrence/Previous Council Action
This action was reviewed and recommended for approval by Human Resources Committee 612B on Dec. 9, 2021.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources Department.