Title
Fire Prevention Engineer Consulting Services (Ordinance S-44351)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Jensen Hughes, Inc., to provide fire prevention and fire code consulting services. Further request authorization to execute amendments to the contract as necessary within the Council approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $200,000.
Additionally, request for the City Manager, or his designee, to take all action as deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requirements for utility services relating to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
This project is for a fire prevention expert to evaluate, inspect and make recommendations for the Public Works Department Fire System Replacement projects slated for Fiscal Years 2017-18 and 2018-19 to City-owned public facilities.
Jensen Hughes, Inc's., services will include, but are not limited to: interpreting and advising on fire code compliance; reviewing designs to determine fire protection system requirements; identifying potential concerns with fire code; designing fire detection/suppression equipment and systems; preparing reports detailing fire prevention and protection issues; and proposing review schedules.
Procurement Information
Jensen Hughes, Inc., was chosen for this project using a direct-select process according to section 34-103 of the Arizona Revised Statutes (A.R.S.).
Jensen Hughes, Inc., is the only known local source with the expertise to provide full-service code compliance and fire prevention consulting services. Jensen Hughes, Inc., has subject matter experts with knowledge of code requirements to assist with evaluating specific requirements and design solutions related to: exterior fire exposure; fire/smoke separations; protection of atria and vertical openings; fire protection system requirements; means of egress requirements; and fire department access.
Contract Term
The term of the contract is for two years with an option to renew for an additional two years. Contract work scope identified and incorporated into the contract prior to the end of the contract term may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The total fee for contract services will not exceed $200,000, including all subconsultants and reimbursable costs.
Staff will execute the initial contract for fire prevention and fire code consulting services for a fee not-to-exceed $100,000. Contract amendments may be executed for continued fire prevention and fire code consulting services or other contract services totaling an amount not-to-exceed the remaining $100,000, and will be reviewed and approved separately by the Budget and Research Department.
Funding is available in the Public Works Department's Capital Improvement Program budget. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Public Works Department, and the City Engineer.