Title
Lot Maintenance and Securement Services - Requirements Contract - IFB 18-313 (Ordinance S-45461)
Description
Request to authorize the City Manager, or his designee, to enter into contracts for lot maintenance and/or securement services for citywide use, in an amount not to exceed $4,500,000 over the five-year contract term with the following vendors:
Hamann Enterprises, LLC - Lot Maintenance and Securement Services
Live C.E&J LLC - Lot Maintenance
M & J Landscaping Management, LLC - Lot Maintenance
OCM LLC - Lot Maintenance and Securement Services
Reyes & Sons Landscaping, LLC - Lot Maintenance and Securement Services
Robert Singer Enterprises, L.L.C. - Lot Maintenance
Three Amigos Property Management, LLC - Lot Maintenance and Securement Services
Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Contractors awarded will provide the City of Phoenix with all labor, tools, equipment, materials, landfill, disposal fees, permits, transportation, and associated services necessary to perform lot maintenance and securement services. The contract will be utilized citywide, with primary usage by the Neighborhood Services and Aviation departments.
Procurement Information
IFB 18-313 was conducted in accordance with Administrative Regulation 3.10. The solicitation was emailed to 349 vendors and posted on the City’s website. The Finance Department, Procurement Division, received eight offers on Feb. 1, 2019.
One vendor was deemed non-responsive as they listed an exception to the Special Terms and Conditions of the solicitation.
The Deputy Finance Director recommends the following offerors be accepted as responsive and responsible:
Hamann Enterprises, LLC
Live C.E&J LLC
M & J Landscaping Management LLC
OCM LLC
Reyes & Sons Landscaping, LLC
Robert Singer Enterprises, L.L.C.
Three Amigos Property Management, LLC
Contract Term
The five-year contract term will begin on or about April 1, 2019.
Financial Impact
The aggregate contract value will not exceed $4,500,000, with an estimated annual expenditure of $900,000. The contract is available to all City departments. Neighborhood Services Department and Aviation departments will be the majority users; funds are available in each department's budget.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.