Title
RMS Enhancements - National Incident-Based Reporting System (Ordinance S-44107)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Hexagon Safety & Infrastructure to provide National Incident-Based Reporting System (NIBRS) implementation services for the Police Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value shall not exceed $119,000.
Report
Summary
The Police Department was awarded a grant from the United States Department of Justice, Bureau of Justice Statistics to assist in the transition from the Uniform Crime Reporting (UCR) Summary reporting to UCR NIBRS reporting. The Federal Bureau of Investigations (FBI) requires all public safety agencies to transition to UCR NIBRS reporting by 2020. In order to comply with the FBI requirement, it is necessary to implement enhancements to the Police Records Management System (RMS).
Hexagon Safety & Infrastructure will provide services, including but not limited to: 1) assist in the analysis of the inPURSUIT RMS NIBRS compliance and fit/gap to ensure system is collecting and validating data; 2) make necessary software configuration and customization changes; and 3) address any issues of data quality resulting from submission testing to the Arizona Department of Public Safety.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing inPURSUIT RMS is proprietary and copyrighted software owned by Hexagon Safety & Infrastructure.
The Deputy Finance Director recommends that the contract with Hexagon Safety & Infrastructure be accepted.
Contract Term
The one-year contract term shall begin on or about Nov. 29, 2017. Provisions of the contract may include an option to extend the term up to one year, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate contract value shall not exceed $119,000. Funds are available in the Police Department's budget.
Location:
620 W. Washington St.
Council District: 7
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.