Title
Ground Transportation Dispatch and Curb Monitoring Services Requirements Contract - RFP 23-007 - Request for Award (Ordinance S-49384)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Ace Parking III, LLC to provide ground transportation dispatch and curb monitoring services for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $13,700,000.
Report
Summary
This contract will provide ground transportation dispatch and curb monitoring services for the Aviation Department's Operations Division. These services are needed 24 hours per day, seven days per week, and all year long to dispatch taxicabs from the staging lot to approved terminal pick-up locations. Taxicabs are dispatched using an automated vehicle identification system leading to reduced vehicle congestion and unnecessary taxicab trips. Approximately 400,000 taxicabs are dispatched annually at the Airport. Ace Parking III, LLC (Ace Parking), will manage the terminal rideshare curbs by monitoring the flow of rideshare vehicles and assisting rideshare customers as needed. Additionally, Ace Parking will accommodate those in the traveling public with special transportation needs, including those covered by the Americans with Disabilities Act, the elderly, and the very young.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted proposals. One vendor was deemed responsive and responsible. An evaluation committee of City staff evaluated the offer based on the following criteria with a maximum possible point total of 1,000:
- Method of Approach (0-350 points)
- Qualifications and Experience of Management Team (0-275 points)
- Qualifications and Experience of Firm (0-225 points)
- Fee Schedule (0-150 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
Ace Parking III, LLC - 930 points
Contract Term
The contract will begin on or about March 1, 2023 for an initial three-year term with two one-year options to extend for a five-year term. The options to extend may be exercised at the sole discretion of the Aviation Director.
Financial Impact
The contract value will not exceed $13,700,000 for the five-year contract term.
Funding is available in the Aviation Department's budget.
Concurrence/Previous Council Action
The Phoenix Aviation Advisory Board recommended approval of this item on Dec. 15, 2022 by a vote of 7-0.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.