Title
Increase Expenditure Authority and Extend Non-Safety Uniform Items (Citywide) - IFB 15-027 (Ordinance S-46329)
Description
Request to authorize the City Manager, or his designee, to extend contracts 140151 with Ace Uniforms of Phoenix, 140152 with Arizona Uniform and Apparel, and 140150 with International Corporate Apparel, Inc, on a month-to-month basis for up to one year, and allow additional expenditures of $700,000 for the purchase of non-safety uniform items as needed by Citywide departments. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
These contracts provide non-safety uniform items for use by Citywide departments. Uniforms are given to employees to wear during their assigned work duties and when necessary, items are replaced. The uniform items provided under these contracts include shirts, pants, jackets, and coats. The employees who receive these uniforms work in a variety of areas that include, for example, electricians, solid waste equipment operators, foremen, street maintenance workers, meter readers, and air-side Aviation employees.
Finance is currently evaluating how to re-solicit the contracts with the emphasis of streamlining the purchase process for both the City and the vendors, while being cost effective. Significant department users of these contracts include the Public Works, Water, Aviation, and Convention Center departments. In order to ensure City services are not interrupted, it is in the best interest of the City to extend the Non-Safety Uniform Items contracts beyond the maximum extension period and allow additional expenditures.
Contract Term
Upon approval, the contracts shall be extended on a month-to-month basis, not to exceed 12 months, through Feb. 27, 2021.
Financial Impact
Upon approval of $700,000 in additional expenditures, the revised aggregate value shall not exceed $4,464,500.40. Funds are available in various department's budgets.
Concurrence/Previous Council Action
These contracts are a result of IFB 15-027 previously awarded on Feb. 28, 2015.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.