Title
Professional Services, Hardware, Software, and Subscriptions Services with Motorola Solutions, Inc., Contract - EXC 23-064 - Request for Award (Ordinance S-49446)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Motorola Solutions, Inc., to provide computer hardware and software, and related professional and subscription services for the Police Department. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $803,000.
Report
Summary
This contract will provide the Police Department access to the CommandCentral Aware solution. The solution is a real-time, cloud-based situational awareness data aggregation platform for the Real Time Operations Center (RTOC). The solution uses advanced data analytics to integrate streaming video, real-time alerts, resource tracking, social media analytics, voice, computer aided dispatch, and records information into a single intuitive interface with layered geospatial mapping. This capability is essential for the RTOC initiative and its employees who are responsible for providing timely, usable information to officers in the field as part of the 27th Avenue, Hatcher Road and 19th Avenue Community Safety Plans.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstance Without Competition. The Police Department, in conjunction with Central Procurement, located an available cooperative purchasing agreement to provide the CommandCentral Aware solution in accordance with the competitive requirements of the City's Procurement Code. However, additional discretionary incentive discounts of approximately $60,000 are available to the City if the solution is procured directly from Motorola Solutions. Utilizing an exception to the procurement code to directly contract with Motorola offers more cost savings than the available cooperative purchasing agreement, and is more financially beneficial to the City.
Contract Term
The contract will begin on or about March 1, 2023, for a two-year term with three one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $803,000 for the five-year aggregate term. Funding is available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.