Title
Authorize Additional Funding for the Event Equipment Rental Services Contract (Ordinance S-51874) - Citywide
Description
Request to authorize the City Manager, or his designee, to add additional funding to Event Equipment Rental Services Contract 155100, with Pride Group, LLC for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The additional funding will not exceed $80,000.
Report
Summary
This contract provides event equipment and rental services for large-scale City sponsored events such as Fabulous Phoenix 4th. Equipment rentals may include canopies, chairs, tables, lighting, generators, temporary barricades, and Americans with Disabilities Act required platforms and ramps. Services may include the transportation, set-up and tear down of equipment.
Contract Term
The contract term remains unchanged, ending on June 30, 2026.
Financial Impact
The aggregate contract value will not exceed $242,500. Funding is available in the Parks and Recreation Department operating budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Event Equipment Rental Services Contract 155100 (Ordinance S-48734) on August 25, 2021.
• Authorize Additional Funding to the Event Equipment Rental Services Contract (Ordinance S-51115) on June 26, 2024.
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Parks and Recreation Department.