Title
Concrete and Asphalt (Pavement) Restoration Construction Administration and Inspection Services - 8423600000 (Ordinance S-50982)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Tristar Engineering and Management, Inc., to provide Construction Administration and Inspection Services in support of the Water Services Department Concrete and Asphalt Restoration Job Order Contract program. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $14 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide construction administration and inspection services on an as-needed basis to support the work of the Water Services Department (WSD) Concrete and Asphalt Restoration Job Order Contract (JOC) program. The WSD Concrete and Asphalt Restoration JOC program will replace concrete and asphalt citywide and at adjacent jurisdictions. The JOC will also implement the required work under the City of Phoenix Standard Detail P1200, including ABC and/or Controlled Low Strength Material backfill, and other services as may be required, incidental to the JOC.
Tristar Engineering and Management, Inc.'s services include, but are not limited to: performing on-site examination of materials, equipment, and workmanship; conduct pre-construction conferences and hold subsequent meetings, as necessary, with the project team; provide daily interaction with contractor to clarify job requirements; arrange and coordinate special inspection for structural, mechanical, and electrical work as required and conduct a substantial and final completion inspection.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Four firms submitted a proposal and are listed below.
Selected Firm
Rank 1: Tristar Engineering and Management, Inc.
Non-Selected Firms
Rank 2: Entellus, Inc.
Rank 3: Gannett Fleming, Inc.
Rank 4: BO ARCH, LLC
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Tristar will not exceed $14 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Operating budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Inger Erickson, the Water Services Department, and the City Engineer.