Title
Element Laboratory Information Management System Contract - RFA 2223-WPC-578 - Request for Award (Ordinance S-49559)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Promium, LLC to provide the Element Laboratory Information Management System for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $487,944.
Report
Summary
This contract will provide a Laboratory Information Management System (LIMS) system that will replace the current legacy system.The legacy system runs on older technology and is no longer sold or supported by the manufacturer. The Promium Element LIMS product is designed specifically for environmental lab information management and will support all of the lab activities with functional out of the box capabilities. The system is critical to manage the City's federal and state permitting requirements as well as the Arizona Pollutant Discharge Elimination System (AZDES) permit, National Pollutant Discharge Elimination System (NPDES) permit and multiple Environmental Protection Agency (EPA) programs.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances without Competition, as there exists a lack of available qualified products, which makes a competitive selection process impracticable, unnecessary, or contrary to the public interest.
Contract Term
The contract will begin on or about April 1, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $487,944 for the five-year aggregate term.
Funding is available in the Water Services Department Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.