Title
Escalator Cleaning Services (Ordinance S-48026)
Description
Request to authorize the City Manager, or his designee, to enter into contract with West Coast Escalator Cleaning Inc. to provide escalator cleaning service at the Phoenix Convention Center Department (PCCD). The agreement is for five years and the aggregate value of the contract will not exceed $377,500. Request further authorization for the Treasurer to accept, and the City Controller to disburse, all funds related to this item.
Report
Summary
The PCCD is seeking to enter into a contract with West Coast Escalator Cleaning Inc. to provide all equipment, labor, and supplies required to deep clean the escalators located at the Phoenix Convention Center's West and North Buildings on an as needed basis. There are a total of 28 escalators in the Convention Center facilities including 10 escalators in the West Building and 18 escalators in the North Building.
Procurement Information
The recommendation is in accordance with City of Phoenix Administrative Regulation 3.10, following the Invitation for Bid (IFB) procurement process. There were two bids received by the PCCD Financial and Procurement Services section on July 30, 2021. The offers were evaluated on price, responsiveness to specifications, and responsibility to provide the required service. The price was determined to be fair and reasonable. The solicitation notification was publicly posted and available for download from the City's website.
The responsive bidders were as follows:
West Coast Escalator Cleaning Inc.: Bid $65,489.40 Annually
ECC Escalator Cleaning Co. LLC: Bid $65,580.00 Annually
Contract Term
The contract term is for five years.
Financial Impact
The aggregate value will not exceed $377,500 over the life of the five-year contract. Funds are available in the Phoenix Convention Center's operating budget.
Location
Phoenix Convention Center, 100 N. 3rd St.
Council Districts: 7, 8
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Phoenix Convention Center Department.