Title
On-Call Cost Estimating Services RFQu-24-005 - Request for Award (Ordinance S-51050)
Description
Request to authorize the City Manager, or his designee, to enter into contracts to provide on-call cost estimating services for the Neighborhood Services Department. Further request to authorize the City Controller to disburse all funds related to this item. There is no impact to the General Fund.
Report
Summary
These contracts will provide cost estimation services for the Neighborhood Services Department on various projects in locations throughout the City of Phoenix on an as-needed basis. These projects may involve new construction or renovation of limited commercial, multi-family and single-family structures. The cost estimating services may involve multiple grants, program projects, infill, or infrastructure projects and could include a full range of cost estimating services, bid evaluation, special cost reports, cost benefit analyses, value engineering, claims analyses, cost updates, construction valuation studies, scope/schedule reviews, and other miscellaneous services.
Procurement Information
RFQu-24-005 was conducted in accordance with Administrative Regulation 3.10 and Phoenix City Code, Chapter 43 Procurement. Three offers were received by the solicitation deadline, with one offer being deemed non-responsive. The Procurement Officer evaluated the offers based on the following minimum qualifications:
- Minimum of 10 years of experience with cost-based estimating, along with a knowledge of methods used in estimating.
- Firms must have a minimum of three cost estimating professionals, who have demonstrated experience performing cost estimating in a variety of areas.
- Proficiency in cost estimation software platforms.
- Experience with identifying, assessing, and pricing risk.
- Experience working with owners, designers, and contractors, serving as an Independent Cost Estimator.
The Procurement Officer recommends entering into agreements with the following firms:
- Hill International, Inc.
- Procon Consulting LLC
Contract Term
The initial two-year contract term shall begin on or about July 1, 2024, with an option to extend the term up to three additional years, which may be exercised at the discretion of the City Manager, or his designee.
Financial Impact
The aggregate value for all contracts will not exceed $250,000. Federal funds will be utilized. There is no impact to the General Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Neighborhood Services Department.