Title
Amendment to Royal Palm Neighborhood Custom Alley Gates Contract 160867-0 (Ordinance S-51300)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 160867-0 with Royal Palm Neighborhood to extend the contract term and increase contract spend authority. Further request to authorize the City Controller to disburse all funds related to this item. The total contract value will not exceed $450,000.
Report
Summary
In March 2023, the Neighborhood Services Department Gated Alley Program received City Council approval to allow neighborhoods to use Gated Alley Program funds to install customized gates under the following criteria:
- Partner with an established nonprofit or business registered with the Arizona Corporation Commission. This could be a neighborhood organization if they have nonprofit status.
- Agree to receive prior review and approval of the gate design, which must meet or exceed the Gated Alley Program design standards.
- Agree to separately fund any costs beyond the average installation cost per City standard gate.
- Agree that the City will reserve the right to remove or replace the gates with the standard gates if they are not maintained in good appearance and working order.
- Agree that if the gates are not completed within the fiscal year in sufficient time for the City to expend the funds, the funds may not be available.
In Fiscal Year (FY) 2023-24, Royal Palm Neighborhood, a 501(c)(3) nonprofit organization registered with the Arizona Corporation Commission, engaged the custom gate pathway of the Gated Alley Program to enter into a contract with the Neighborhood Services Department to construct custom gates for three alleys in the Royal Palm Neighborhood, valued at $29,400. For FY 2024-25, Gated Alley Program staff have already approved custom gate installations for two alleys in the Royal Palm Neighborhood, valued at $16,800. Staff anticipate more requests from Royal Palm residents as the neighborhood is home to more than 50 alleys in the area between 7th and 19th avenues, and Northern to Dunlap avenues.
To accommodate current and future custom gate requests in the Royal Palm Neighborhood, staff request to amend the current contract to extend the term for an additional four years and to increase the contract spend authority, not to exceed $450,000.
Contract Term
Upon approval, the contract term will be extended through April 30, 2025, with four one-year options to extend.
Financial Impact
The total contract value will not exceed $450,000. Funding is available from the Gated Alley Program's General Fund.
Concurrence/Previous Council Action
City Council approved the Gated Alley Program, Custom Gate pathway during the March 22, 2023 City Council Formal Meeting (agenda item 43).
Location
Royal Palm Neighborhood located in the area between 7th and 19th avenues, and Northern to Dunlap avenues.
Council District: 3
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Neighborhood Services Department.