Title
Heat Relief Supplies Contract - IFB-26-0046 - Request for Award (Ordinance S-52631) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contract with Wist Business Supplies & Equipment Co. dba Wist Office Products Company to provide heat relief supplies for the Office of Heat Response and Mitigation. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $2.6 million.
THIS ITEM IS FOR DISCUSSION AND POSSIBLE ACTION.
Report
Summary
This contract will provide the City of Phoenix with essential heat relief supplies and related services to support its summer heat mitigation efforts from May through September. The awarded Contractor will furnish items such as bottled water, cooling products, and other heat relief materials, along with inventory management and delivery/distribution services. These supplies will be delivered to more than 60 designated City locations, including Maricopa Association of Governments heat relief network sites, which serve vulnerable populations such as individuals experiencing homelessness, low-income families, and others at high risk of heat exposure. This contract is necessary to ensure timely and equitable access to life-saving resources that help prevent heat-related illnesses and fatalities, which is in alignment with the objectives of the Office of Heat Response and Mitigation. By providing a reliable supply chain and efficient distribution process, this agreement supports public health and safety during periods of extreme heat.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Five vendors submitted bids deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor(s):
Selected Bidder
Wist Business Supplies & Equipment Co. dba Wist Office Products Company
Contract Term
The contract will begin on or about March 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $2.6 million. Funding is available in the Office of Heat Response and Mitigation budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Office of Heat Response and Mitigation.