Title
Motel Conversion to Senior Affordable Housing - Professional Services - HS99990005 (ARPA) (Ordinance S-52162) - District 5
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into an agreement with Pfocus, LLC to provide Owner's Representative Professional Services that include project management and construction administration and inspection (CA&I) services for the Motel Conversion to Senior Affordable Housing Project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $137,633.00.
Additionally, request to authorize the City Manager, or the City Manager's designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this Project is to convert an existing hotel property into 126 units of affordable housing for individuals exiting homelessness. The conversion is part of a larger complex development that will include services for seniors and a City of Phoenix Workforce Development and Training Center.
Pfocus, LLC's services include, but are not limited to: attending weekly Owner-Architect-Owner meetings; participating in weekly site visits; reviewing project schedule and providing analysis of actual work performed to include projections for completion of key milestones; advising and tracking Requests for Information, Change Order Requests, and potential impacts to the project budget and schedule during construction; reviewing pay applications; participating in project close-out activities; and engaging with City departments and other stakeholders as required to ensure project progress and advancement of goals of the Office of Homeless Solutions.
Procurement Information
Pfocus, LLC was chosen for this project using a Direct Select Process set forth in Section 34-103 of the Arizona Revised Statutes. The Direct Select Process will reduce the time to procure professional services as opposed to an advertised selection process.
Contract Term
The term of the agreement is two years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Pfocus, LLC will not exceed $137,633.00, including all subconsultant and reimbursable costs.
Funding is available in the Human Services Department's Capital Improvement Program Budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
Public outreach will be completed as required.
Location
8130 N. Black Canyon Highway
Council District: 5
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Gina Montes, the Human Services Department and the City Engineer.