Title
Purchase of Pierce Manufacturing Parts - RFA 24-FSD-005 Requirements Contract (Ordinance S-49536)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Hughes Fire Equipment, Inc. to supply Pierce Manufacturing parts and accessories on an as-needed basis in a contract amount not to exceed $2,250,000. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department maintains 49 units of Pierce Manufacturing equipment for the Fire Department. These units are used to assist with front-line rescues and emergencies for the health and safety of the community. This contract will help to provide required parts and accessories that can only be distributed from Pierce Manufacturing by Hughes Fire Equipment for the maintenance and repairs of equipment. These parts are critical for the maintenance and repairs of these units and for decreasing downtime of emergency response equipment that is essential in providing emergency services to the community.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing that there is only one source for these essential parts and accessories. Hughes Fire Equipment is the only authorized distributor of Pierce Manufacturing parts and accessories for the State of Arizona.
Contract Term
The initial three-year term of this contract will begin on July 1, 2023 with two option years in increments of up to one year, for a total contract option term of five years.
Financial Impact
This contract will have an estimated annual expenditure of $450,000, with a not to exceed value of $2,250,000.
Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.