Title
Rolling List for Recreation Instructor Services (Ordinance S-50828)
Description
Request to authorize the City Manager, or his designee, to establish a rolling list of qualified instructors and enter into contracts with such instructors to provide recreational services for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total cost of the contracts will not exceed $3,000,000 during the five-year term. There is no impact to the General Fund.
Report
Summary
The Parks and Recreation Department (Parks) offers instructors the opportunity to provide a multitude of classes, programs and other services to the community. Some of the activities include art, dance, fitness, language, music, sports and theater instruction. Instructors can apply through an application process with Parks. After completing a process that ensures instructor qualification through minimum requirements, instructors will be added to a rolling list for use at Parks facilities. The rolling list may be amended by Parks at any time during the five-year term.
Procurement Information
Instructors will complete an application through the Parks process. Applications will be evaluated and instructors who pass all minimum requirements that include experience, background checks and insurance will enter into a Recreation Instructor Services Agreement with Parks.
Upon advance authorization from City Council for this rolling list of qualified instructors, this process will be compliant with the Phoenix City Code where it is outside the scope as set forth in section I(2)(B)(7).
Contract Term
These contracts may be entered into for a maximum term of five years, beginning on or about May 1, 2024, through April 30, 2029. Instructors added to the rolling list after May 1, 2024 must have a contract term that concludes no later than April 30, 2029.
Financial Impact
There is no financial impact to the General Fund. Costs for instructor services are paid from fees charged to program participants. The total cost of the contracts will not exceed $3,000,000.
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Parks and Recreation Department.