Title
E-Ticket Printing Paper - Requirements Contract - IFB 17-144 (Ordinance S-43413)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Paper Systems Incorporated, dba Patriot Printing Solutions (Vendor 3075034) to purchase e-ticket printing paper for the Phoenix Police Department. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The contract will provide e-ticket paper, as necessary, which is used by patrol motor officers and civilian staff to issue citations. This paper is necessary to ensure legible printing from the officers' printers so that it is clear when delivered to the court.
Procurement Information
IFB 17-144 was conducted in accordance with Administrative Regulation 3.10. The following offers were received by the Procurement Division on Feb. 24, 2017.
Patriot Printing Solutions: $13,500.00
Paper Roll Products: $16,000.00
Paper Solutions Inc: $17,250.00
The Deputy Finance Director recommends that the offer from Patriot Printing Solutions be accepted as the lowest priced, responsive and responsible offer.
Contract Term
The term of the contract is five years, which will begin on or about June 1, 2017.
Financial Impact
The aggregate contract value will not exceed $70,000 over the life of the contract. The estimated annual expenditure is $14,000. Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.