Title
Pre-Engineered Fabric Shade Structures Contract - COOP 24-0032 - Request for Award (Ordinance S-50663)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Shade N Net of Arizona, Inc., Shade Structures, Inc., dba USA Shade Fabric and Structures, and Dave Bang Associates, Inc., to provide a wide range of shade structures products and services for Citywide use. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $2,750,000 over the life of the contracts.
Report
Summary
These contracts will support efforts to repair and replace current shade structures throughout the City. Many existing shade structures are at the end of their lifecycle, and these contracts will ensure that the departments can provide a wide range of shade structure products and services while maintaining uniformity at City sites.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved determination memo, based on special circumstances, alternative competition. The City is a member of Mohave Educational Services Cooperative (MESC) and these contracts were awarded through the competitive process, consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. Utilization of these agreements allows the City to benefit from MESC government pricing and volume discounts.
Contract Term
The contracts will begin on or about March 20, 2024, for a five-year term.
Financial Impact
The aggregate contract value will not exceed $2,750,000 for the five-year aggregate term. Funding is available in various department budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.