Title
Lone Mountain Park - Construction Manager at Risk Services - PA75200683 (Ordinance S-51029)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Haydon Companies, LLC to provide Construction Manager at Risk Preconstruction and Construction Services for the Lone Mountain Park project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $10.8 million.
Report
Summary
The purpose of this project is to construct Lone Mountain Park, a new park that sits on 40-acres and will serve residents in northeast Phoenix. The department worked with the surrounding community to develop a master plan approved by the Phoenix Parks and Recreation Board. The project will include new park amenities, hardscape, and infrastructure. Development of the site components include play features, fields, courts, ramadas, paths, walkways and general park features. New amenities include, parking lot improvements, ramadas, restrooms, hardscape improvements, landscape improvements, landscape irrigation, site furniture, and lighting improvements.
Haydon Companies, LLC will begin in an agency support role for Construction Manager at Risk Preconstruction Services. Haydon Companies, LLC will assume the risk of delivering the project through a Guaranteed Maximum Price (GMP) agreement.
Haydon Companies, LLC's Preconstruction Services include, but are not limited to: detailed cost estimating, project planning and scheduling, construction phasing, long lead procurement, assist in permitting process, advise on green building materials, protect the City's sensitivity to safety and environmental factors, participating with the City in a process to establish a Small Business Enterprise (SBE) goal for the project, and other work as required for the preconstruction phase.
Haydon Companies, LLC's initial Construction Services will include preparation of a GMP proposal provided under the agreement. Haydon Companies, LLC will be responsible for construction means and methods related to the project and fulfilling the SBE program requirements. Haydon Companies, LLC will be required to solicit bids from prequalified subcontractors and to perform the work using the City’s subcontractor selection process. Haydon Companies, LLC may also compete to self-perform limited amounts of work.
Haydon Companies, LLC's additional Construction Services include, but not be limited to: construct the Lone Mountain Park, select subcontractors and suppliers, prepare GMP proposals, coordinate with various City departments, utility companies and other agencies as required, schedule and manage site operations, procurement of materials and equipment, bid, award and manage all construction related contracts while meeting City bid requirements, provide quality controls, bond and insure the construction, and other work as required for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Six firms submitted proposals and are listed below.
Selected Firm
Rank 1: Haydon Companies, LLC
Additional Proposers
Rank 2: Valley Rain Construction Corporation
Rank 3: Hunter Contracting, Co.
Rank 4: Willmeng Construction Corporation
Rank 5: Chasse Building Team
Rank 6: Brycon Corporation
Contract Term
The term of the agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Haydon Companies, LLC will not exceed $10.8 million, including all subcontractor and reimbursable costs.
Funding is available in the Parks and Recreation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
56th Street and Montgomery Road
Council District: 2
Department
Responsible Department
This item is submitted by Deputy City Managers John Chan and Inger Erickson, the Parks and Recreation Department and the City Engineer.