Title
Debris Caps Contract (Ordinance S-46247)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with SW Services LLC, to provide Debris Caps for the purpose of preventing dirt, mud and rubbish from passing into pipes and valves. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $3 million.
Report
Summary
The purpose of this contract is for various debris caps that prevent dirt and debris from entering pipes and valves and causing clogs. The debris caps are used by the Water Services and Street Transportation departments.
This direct selection is necessary because the Water Services Department is required to follow the Maricopa Association of Governments (MAG) Specifications detail No. 392 dated Jan. 1, 2015, that requires the caps to be integrally colored blue, white and red. SW Services LLC is the only company that can provide the colors required by MAG. There are other companies that supply debris caps, but they only manufacture the caps in black and do not follow the specifications set forth by MAG.
Procurement Information
The selection was made using a direct selection process set forth in City of Phoenix Administrative Regulation 3.10.
Contract Term
The term of the agreement is five years and will begin on Jan. 1, 2020.
Financial Impact
The agreement value will not exceed $3 million.
Funding is available in the Street Transportation and Water Services departments' operating budgets, and the Water Services Department's Capital Improvement Program budget.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Street Transportation and Water Services departments.