Title
Badging Supplies - AVN IFB 21-028 (Ordinance S-47739)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with B2B Holdings, Inc. and Thermalprint, LLC to provide badging supplies for the Aviation, Fire, Municipal Court, Police, Public Transit, Public Works, and Water Services departments. Further request to authorize the City Controller to disburse all funds related to this item. The agreement amount will not exceed $1,600,000.
Report
Summary
The contracts will provide badging supplies for City employees and contractors. Badging supply items include printing supplies (i.e. printer film, ribbons, cleaning kits), ID card stock, and proximity cards. These items are essential for the security access of City employees and contractors. Badging supplies must be readily available to permit necessary access to secured work areas.
On April 15, 2020, the City Council awarded Group 1 - Badge Print Supplies and Group 2 - ID Cards to Access Watch of Florida, LLC, which recently terminated its contract because it was unable to deliver the materials under the provisions of the contract because the COVID-19 pandemic caused a disruption in its supply chain.
Procurement Information
Invitation for Bid (IFB) 21-028 was conducted in accordance with Administrative Regulation 3.10. Bids were requested for two badging supply groups: Group 1 - Badge Print Supplies and Group 2 - ID Cards. There were six offers received for Group 1 and eight offers received for Group 2 which were evaluated on price, responsiveness to specifications, and responsibility to provide the required good and services. The bid notification was publicly posted and available for download from the City’s website.
The lowest priced responsive and responsible bidder for each group are as follows:
- Group 1 - Badge Print Supplies: B2B Holdings, Inc.
- Group 2 - ID Cards: Thermalprint, LLC
Contract Term
The terms of the contracts will begin on or about July 1, 2021, and will expire on May 31, 2023, which will align the contracts with the original procurement and active contract groups expiration dates. There are two one-year options to extend the terms for a four-year aggregate contract term for each contract.
Financial Impact
The combined contract values will not exceed $1,600,000.
Funds are available in the Aviation, Fire, Municipal Court, Police, Public Transit, Public Works, and Water Services departments' budgets.
Concurrence/Previous Council Action
The City Council approved:
- Badging Supplies - AVN IFB 20-0001 (Ordinance S-46515) on April 15, 2020.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Aviation, Fire, Municipal Court, Police, Public Transit, Public Works, and Water Services departments.