Title
Applicant Agreement with Department of Emergency and Military Affairs for Mandan Street Flood Mitigation Project
Description
This report requests the Transportation, Infrastructure and Innovation Subcommittee recommend City Council approval of an Applicant Agreement with the Arizona Department of Emergency and Military Affairs for the Mandan Street Flood Mitigation Project.
THIS ITEM IS FOR CONSENT ACTION.
Report
The purpose of this Applicant Agreement is to specify the rights and responsibilities of Arizona Department of Emergency and Military Affairs (Arizona DEMA) in administering the distribution of 2017 Pre-Disaster Mitigation (PDM) Program funds to the to the City of Phoenix (as the Subrecipient), as well as the rights and responsibilities of the City as the recipient of these funds.
The Fiscal Year (FY) 2017 Pre-Disaster Mitigation (PDM) program covers eligible and allowable costs incurred during the period of coverage within the Applicant Agreement. Arizona DEMA will provide the City with $692,377.50 for approved expenditures for services, supplies and equipment, as referenced in its 2015 Hazard Mitigation Assistance Guidance and based on Arizona DEMA’s award letter in April 2019. The City will provide Arizona DEMA with complete documentation of all expenditures of funds under this Applicant Agreement as soon as such documentation becomes available to the City. The City will provide all necessary financial and managerial resources to meet the terms and conditions of receiving funds under this Applicant Agreement.
The City and the Flood Control District of Maricopa County (FCDMC) agreed to construct the Mandan Street Flood Mitigation Project and to split the project costs 50/50 between the City and the FCDMC. The project consists of a flood control channel behind several residential structures adjacent to the Phoenix Mountain Preserve and will help prevent flood hazards to several residential structures in the area. The FCDMC is the lead agency for project. The proposed flood mitigation project will have minimal impacts within the Phoenix Mountain Preserve boundary adjacent to the affected residential properties. However, due to these impacts and in accordance with Phoenix Charter Chapter XXVI, City of Phoenix Mountain Preserves, Section 3(c)4, the project received approval from the Parks and Recreation Board on April 26, 2018.
To take advantage of an opportunity for additional funding to reduce local and regional costs of the project, the City applied for grant funding through the Federal Emergency Management Agency (FEMA) PDM program, administered by the Arizona DEMA. The project was successful in the grant process and was awarded $692,378 in Spring 2019 and the remaining local share will be split equally between the City and FCDMC.
Financial Impact
The FEMA Grant is providing $692,378 and the remaining amount of $1,410,000 will be split 50/50 between the City and FCDMC.
Concurrence/Previous Council Action
- The Parks and Recreation Board approved the proposed project for City Council authorization on April 28, 2016. The City Council approved submission of a DEMA grant application for the project on May 4, 2016 (Ordinance S-42514).
- The Transportation and Infrastructure Subcommittee recommended City Council approval of the submission of a DEMA grant application and entering into an intergovernmental agreement with the FCDMC for this project by a vote of 4-0 at its May 9, 2017 meeting.
- The City Council approved submission of a DEMA grant application and entering into an intergovernmental agreement with the FCDMC for this project on June 21, 2017 (Ordinance S-43645).
- The Parks and Recreation Board approved a proposed modification of the original concept due to utility coordination efforts on April 26, 2018.
- The City Council approved to amend the IGA with the FCDMC for this project on April 15, 2020 (Ordinance S-46532)
Location
The proposed flood control channel will be constructed in the vicinity of Mandan and Sacaton streets.
Council District: 6
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Street Transportation and Public Works departments.