Title
Purchase of Ambulances - Houston-Galveston Area Council Contract - COOP 20-051 (Ordinance S-46396)
Description
Request to authorize the City Manager, or his designee, to allow use of the Houston-Galveston Area Council (H-GAC) contract with Demers Ambulance USA, Inc. to purchase ambulances for the Public Works Department on behalf of the Fire Department. A cooperative contract was established by H-GAC under solicitation number AM10-18. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate value of the contract will not exceed $9,000,000.
The 2019 Five-Year General Fund Forecast reflected an increase in funding for public safety vehicles and apparatus to address the aging public safety vehicle fleet. In order to restore the public safety vehicle fleet to a healthy replacement cycle, the General Fund budget includes an annual allocation of approximately $15 million per year for public safety vehicles.
Report
Summary
This contract will allow for replacement of 20 aged ambulances that are experiencing excessive downtime and higher than average maintenance and repair costs. Purchasing these units will increase availability and reduce the maintenance costs to the Fire Department, and allow them to provide the level of service expected by our residents in emergency situations. One unit purchased under this agreement will be assigned to Station 58 located at 58th Avenue and Dobbins Road. The new unit and staff were approved by City Council during the 2019-20 budget process.
Procurement Information
In accordance with Administrative Regulation 3.10 a participating agreement is required when the City utilizes a cooperative contract from another public agency. This contract was awarded through a competitive process, consistent with City's procurement process, as set forth in Phoenix City Code, Chapter 43. Use of cooperative contracts allows the City to benefit from national government pricing and volume discounts.
The Chief Financial Officer recommends the City's participation in this agreement with Demers Ambulance USA, Inc. be accepted.
Contract Term
The two-year contract term will begin on or about March 15, 2020.
Financial Impact
The aggregate contract value will not exceed $9,000,000. Funds are available in the Fire Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters, Assistant City Manager Milton Dohoney, Jr. and the Public Works and Fire departments.