Title
Outside Bindery Services - Requirements Contract - IFB 18-227 (Ordinance S-44524)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Pavlik Laminating, Inc. and American Bindery and Mailing to purchase outside bindery services for the City Clerk Department. The aggregate contract value will not exceed $105,000 over a period of five years, with an estimated annual expenditure of $21,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City Clerk Department uses these contracts to complete projects for other City departments and programs that require specialized equipment that is not cost effective for the City to own. Examples include special folding, cutting, laminating and binding for public awareness and training initiatives, including pocket-sized brochures on domestic violence safety plans, transit route schedules, large reference guides and manuals, and other unique items.
Procurement Information
Invitation For Bid (IFB) 18-227 was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the Procurement Division on Feb. 23, 2018. Following are the recommended offerors. Group II - Foil & Embossing - is not awarded as no offers were received.
Pavlik Laminating Inc.:
Group I - Lamination
American Bindery and Mailing:
Group III - Die Cut
Group IV - Ancillary Services
Group V - Wire-O-Binding & Plastikoil Binding
Group VI - Books
Group VII - Saddle Stitch Booklets
The Deputy Finance Director recommends that the offers from Pavlik Laminating, Inc. and American Bindery and Mailing be accepted as the lowest priced, responsive and responsible offers.
Contract Term
The term of the contract will be five years, which will begin on or about May 15, 2018.
Financial Impact
The aggregate contract value will not exceed $105,000 over a period of five years, with an estimated annual expenditure of $21,000. Funds are available in the City Clerk Department's budget.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the City Clerk Department.