Title
Phoenix Sky Harbor International Airport Solar Covered Parking Shade Structures - 2-Step Construction Manager at Risk Services - AV09000101 FAA (Ordinance S-50683)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Ameresco, Inc. to provide Construction Manager at Risk Preconstruction and Construction Services for the Phoenix Sky Harbor International Airport Solar Covered Parking Shade Structures project. Further request to authorize execution of amendments to the agreement, as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $37,600,000.
Report
Summary
The purpose of the project is to increase available renewable electricity at the Airport while reducing reliance on carbon-generated electricity. The project primarily focuses on installing solar covered parking shade structures at the 24th Street and 44th Street Phoenix Sky Train Station parking lots and the Terminal 4 Level 9 parking garage of the Airport. The new solar-covered parking shade structures in the parking areas will result in an annual average CO2 emissions avoidance, increase renewable electricity, produce solar renewable energy credits for the City, reduce electricity costs, and provide covered parking areas for airport workers and the traveling public.
Ameresco, Inc. will begin in an agency support role for Construction Manager at Risk Preconstruction Services. Ameresco, Inc. will assume the risk of delivering the project through a Guaranteed Maximum Price agreement.
Ameresco, Inc.’s Preconstruction Services include, but are not limited to: detailed cost estimating and knowledge of marketplace conditions; project planning, programming and visioning; construction phasing and scheduling to match grant funding amounts, and minimize interruption to airport and stakeholder operations; advise the City on choosing green building materials; provide alternate systems evaluation and constructability studies; provide constructability reviews of plans and specifications; advise the City on ways to gain efficiencies in project delivery; provide long-lead procurement studies and initiate procurement of long-lead items; provide geotechnical engineering and testing; evaluate existing conditions and identify project constraints; provide recommendations relevant to surface/subsurface investigations; assist design team in identifying utility and other easements; assist in the permitting processes and protect the owner’s sensitivity to quality, safety and environmental factors; and participate with the City in a process to establish a Disadvantaged Business Enterprise (DBE) goal for the project.
Ameresco, Inc.’s initial Construction Services will include preparation of a Guaranteed Maximum Price proposal provided under the agreement. Ameresco, Inc. will be responsible for construction means and methods related to the project and fulfilling the DBE program requirements. Ameresco, Inc. will be required to solicit bids from prequalified subcontractors and to perform the work using the City’s subcontractor selection process. Ameresco, Inc. may also compete to self-perform limited amounts of work.
Ameresco, Inc.’s additional Construction Services include, but are not limited to: construct the Phoenix Sky Harbor International Airport solar covered parking shade structures; select subcontractors/suppliers based on the subcontractor selection plan; manage and coordinate the solar covered parking shade structures structural, electrical, mechanical, technology, lighting, maintenance access, fire/life/safety/security, and civil modifications to the existing facilities as required; bid, award, and manage all construction related subcontracts while meeting City bid requirements including local and DBE participation goals; provide energy modeling for baseline and final design; perform lifecycle cost analysis; bond and insure the construction; address all federal, state, and local permitting requirements; participate in full systems commissioning; provide a fully functional, tested, commissioned, approved, and operational solar covered parking shade structures project; provide detailed tracking of all Federal Aviation Administration Grant eligible reimbursable items; provide record drawings and close-out related services (punch list documentation and resolution, O&M manuals, Aviation and stakeholder personnel systems and equipment training, attic stock, warranty/guarantee, record documents and electronic as-build documentation, final inspection and acceptance, schedule 11.5 month warranty walk); provide coordination and resources to achieve acceptance/approval for all testing or commissioning by all agencies, departments, designers, and consultants; participate in the 11.5 month warranty inspection; and other work as required for a complete project.
Procurement Information
The selection was made using a two-step qualifications and price-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below.
Selected Firm
Rank 1: Ameresco, Inc.
Additional Proposers
Rank 2: Veregy West, LLC
Contract Term
The term of the agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Ameresco, Inc. will not exceed $37,600,000, including all subcontractor and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Aviation Department anticipates grant funding for a portion of the project. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Previous Council Action
The City Council approved Architectural Services Agreement 159150 (Ordinance S-50135) on Sept. 6, 2023.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.