Title
Authorization to Amend Parking Meter Contract
Description
This report requests the Transportation, Infrastructure and Innovation Subcommittee recommend City Council approval to amend existing Contract 135354 with IPS Group Inc. (IPS) to extend the term of the contract one year. There is no additional financial impact to the City.
THIS ITEM IS FOR CONSENT ACTION.
Report
Summary
Since the inception of the contract in January 2013, the Street Transportation Department (Streets) has purchased approximately 1,700 wireless single-space parking meters capable of both coin and credit card transactions through IPS. These "smart" meters operate on a proprietary financial software that utilizes wireless technology for two-way communications with the parking meters to accept and monitor payments, monitor the status and use, provide remote diagnostics, and allow for settings to be changed remotely. Currently, Streets operates 1,690 "smart" meters in the downtown and midtown areas of Phoenix, which have been operating for approximately seven years with a life expectancy of 10 years.
Streets is requesting to continue the business relationship with IPS for the purchase and management of credit card enabled single-space parking meters. This will include the purchase of additional parking meter units and continued credit card processing.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
The original contract with IPS was procured in accordance with Administrative Regulation 3.10 and will expire on Jan. 27, 2021. Streets is requesting an exception to the procurement process via a Determination Memo to extend the current contract for one additional year. This extension will provide staff the opportunity to revise the scope of work for a new procurement in conjunction with the Parking Management Study currently being conducted by Streets and the Community Economic Development Department. The revised scope of work will allow vendors to bid based on updated criteria, likely resulting in a parking meter system that will better meet the current and future needs of the City.
Contract Term
The term of this one-year extension will be from Jan. 28, 2021 through Jan. 27, 2022.
Financial Impact
This is an expense and revenue contract. No additional funds are being requested, so the aggregate spending authority of the contract remains $3,637,500 which was previously authorized under Ordinance S-44122. Funds are available in the Streets' Operating and Capital Improvement Program budgets.
Concurrence/Previous Council Action
City Council approved the original contract with IPS on Nov. 28, 2012 (S-39393). On Sept. 6, 2017, Council approved additional funding to expand the parking meter program (S-43895), and on Dec. 13, 2017, Council approved a three-year extension through Jan. 27, 2021 (S-44122).
Location
Council Districts: 4, 7, and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.