Title
Contract Extensions for PeopleSoft Developer Support (Ordinance S-43322)
Description
Request to authorize the City Manager, or his designee, to extend contracts with Envision, LLC (Contract 142571) and Kollasoft, Inc. (Contract 142572) for required developer support for the City's Human Capital Management System in an amount not to exceed $187,840. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
On April 20, 2016, the City Council authorized a contract with Envision, LLC and Kollasoft, Inc. to provide developers to assist with support of the City's PeopleSoft Human Capital Management system, and to perform development activities for the PeopleSoft Upgrade project. The Human Resources and Information Technology Services departments require additional production support activities and development activities associated with the changes required as a result of Proposition 206 (related to minimum wage and paid time off), which was approved by voters in November 2016. The current developers from these companies have the requisite skills for this additional work and are familiar with the City's technical environment. Extending the contract maximizes the benefit to the City, allowing the individuals to complete the work on the initial contract, and easily transition to performing the additional, related requirements.
Procurement Information
Both vendors were selected through a competitive process in accordance with Administrative Regulation 3.10 and utilizing the Information Technology Professional Services Qualified Vendors List. Multiple vendors responded, and a panel evaluated staff from four firms based on experience, qualifications and cost.
Contract Term
The contract shall be in effect through Dec. 31, 2017.
Financial Impact
The contract with Kollasoft, Inc. is for an additional $66,240, for a total contract amount not to exceed $317,240. Funds for this contract amendment are available in the Human Resources Department's budget. The contract with Envision, LLC is for an additional $121,600, for a total contract amount not to exceed $433,600. Funds for this contract amendment are available in the Capital Improvement Project Budget, and were planned activities as part of the project scope.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr., Deputy City Manager Mario Paniagua, and the Human Resources and Information Technology Services departments.