Title
Bus Operator Protective Barriers - Request for Award (Ordinance S-46879)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Complete Coach Works (CCW) for the manufacture and installation of permanent protective bus operator barriers on the City’s heavy-duty transit fleet. Further request to authorize execution of amendments to the contract, as necessary, within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total contract value will not exceed $3.2 million (including taxes).
Report
Summary
The purpose of this contract is to implement a permanent on-board solution for bus operator health and safety. Along with personal protective equipment, additional safety measures and recommended practices, the barriers will help minimize exposure to COVID-19 for transit operators and users. This solicitation is a joint procurement between the City's Public Transit Department (PTD) and the Regional Public Transportation Authority (RPTA) to realize better pricing through a larger cooperative purchase. This contract is for award in support of the City’s bus fleet; RPTA will award its own respective contract to CCW. Services to be provided include the manufacture/installation of nearly 500 protective bus operator barriers on the City’s bus fleet and the provision of technical services/support during barrier installations.
Procurement Information
Request for Proposals (RFP) PTD20-002 was conducted in accordance with the City's Administrative Regulation (A.R.) 3.10. Offers were received from CCW and The Aftermarket Parts Company, LLC doing business as NFI Parts. The offer from NFI Parts was determined to be non-responsive because it failed to provide pricing as required by the solicitation’s price schedule.
An evaluation committee consisting of qualified staff from PTD and RPTA was assembled to conduct a detailed evaluation of CCW’s offer. That offer was evaluated based on CCW’s qualifications, experience, and proposed pricing. The maximum achievable score was 1,000 points, with CCW receiving a total score of 900 points. Selection was made on the basis of "Best Value," in accordance with AR 3.10.
Contract Term
There is currently a high demand for bus operator barriers across the transit industry. Upon receiving a "Notice to Proceed," CCW estimates a lead time of three months for parts and an installation schedule of 36 units-per-week. With over 800 buses in the region, this results in an estimated project timeline of approximately nine months. Staff will work with CCW to determine if this timeline can be expedited. The contract term shall begin on or about Sept. 1, 2020, with an end date no later than Aug. 31, 2022.
Financial Impact
The aggregate contract value will not exceed $3.2 million. Funds are available using Federal CARES Act funds.
Concurrence/Previous Council Action
This procurement is the result of City Council's direction during the April 23, 2020 Policy Session for staff to obtain the equipment and installation services necessary for permanent driver safety shields.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.