Title
Arts, Crafts, and Specialty Supplies - Requirement Contract - IFB 18-170 (Ordinance S-44538)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with S&S Worldwide, Inc. and NASCO to provide arts, crafts, and specialty supplies for the Parks and Recreation Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $375,000 over the life of the contract.
Report
Summary
These contracts will provide arts, crafts, and specialty supplies to enhance the quality of summer, afterschool, and recreational programs that are provided to the residents of Phoenix. The arts, crafts, and specialty supplies will be used in various programs provided by the Parks and Recreation Department.
Procurement Information
Invitation for Bid (IFB) 18-170 was conducted in accordance with Administrative Regulation 3.10. There were four offers received by the Procurement Division on March 16, 2018; however, one offer was deemed non-responsive for including exceptions to the solicitation standard terms. The following are the recommended offerors who provide the lowest overall cost to the City. Individual line items will be awarded to the lowest-priced bidder.
- S&S Worldwide, Inc. : Unit price range $0.01 to $24.70
- NASCO: Unit price range $0.08 to $3.38
The Deputy Finance Director recommends that the offers from S&S Worldwide, Inc. and NASCO be accepted as the lowest-priced, responsive and responsible offers.
Contract Term
The five-year contract term will begin on or about May 15, 2018.
Financial Impact
The five-year aggregate value of the contract will not exceed $375,000, with an annual estimated expenditure of $75,000. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Parks and Recreation and Finance departments.