Title
Tree and Plant Materials Contract - Requirements Contract - IFB-PKS-SOD16-001(A) (Ordinance S-48280)
Description
Request to authorize the City Manager, or his designee, to extend and allow additional expenditures under Contract 144556 with Western Tree Company for the purchase of tree and plant materials for the Parks and Recreation Department. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $200,000.
Report
Summary
This contract provides the City with critical and essential plants and trees necessary to help reach the City's 25 percent shade goal by 2030. These plants and trees allow the Parks and Recreation Department to plant upwards of 1,500 trees per year throughout the City in accordance with the City's Tree and Shade Master Plan. Additional funds are needed to account for price increases and the additional needs by the City's Office of Heat Response and Mitigation for community tree planting partnerships with the Neighborhood Services Department. These additional funds will complete the tree planting needs of the Parks and Recreation Department throughout the City, as the current amount on the contract is not sufficient to maintain the 1,500 per year goal.
Contract Term
Upon approval, the contract term will be extended through Dec. 31, 2022.
Financial Impact
Upon approval of $200,000 in additional funds, the revised aggregate value of the contract will not exceed $700,000. Funds are available in the Parks and Recreation Department’s budget.
Concurrence/Previous Council Action
This contract was originally approved by City Council on Jan. 25, 2017.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and Recreation Department.