Title
Information Technology Asset Management Assessment and Roadmap Consultant Contract - Request for Award (Ordinance S-49476)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Cogent Infotech Corporation to provide Information Technology Asset Management (ITAM) Assessment and Roadmap Consultant Services for the Information Technology Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $80,000.
Summary
This contract will provide consulting services in Information Technology Asset Management (ITAM) to modernize the citywide IT Asset Management Program. The City has been making improvements to ITAM processes and controls and is now seeking assistance to establish a formal ITAM Program to provide a reliable, scalable, secure, and cost-effective program that can be leveraged citywide to minimize risks and maximize the value of technology assets. The ITAM Program will include citywide ITAM governance with effective policies, processes, and tools to facilitate IT asset life cycle planning, sharing of asset-related operational and financial data, and to ensure the City is receiving the maximum value from IT assets. The resulting operational model shall utilize industry-best practices to manage software and hardware assets to enable City departments to function while ensuring that citywide visibility and control is maintained throughout the entire IT asset lifecycle.
Procurement Information
The consultant was selected through a competitive process in accordance with Administrative Regulation 3.10 utilizing the Information Technology Professional Services Qualified Vendors List.
Six vendors submitted offers deemed responsive and responsible. An evaluation committee comprised of City staff evaluated the offers based on the following criteria, with a maximum possible point total of 1,000:
- Minimum and Preferred Qualifications 0-350 points;
- Pricing 0-250 points;
- Scope of Work Objective and Deliverables 0-200 points;
- Biographies 0-100 points;
- Previous Engagements 0-50 points; and
- References 0-50 points.
After reaching consensus, the evaluation committee recommends award to the following vendor:
Cogent Infotech Corporation - 690 points
Contract Term
The contract will begin on or about March 6, 2023, for a one-year term.
Financial Impact
The aggregate contract value will not exceed $80,000. Funding is available in the Information Technology Services Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information Technology Services Department.