Title
Street Transportation Department Americans with Disabilities Act Transition Plan - Engineering Services - ST87500055 (Ordinance S-50951)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Cole Design Group, Inc. to provide Engineering Services that include evaluation, survey, design, and cost estimating services for the Street Transportation Department Americans with Disabilities Act Transition Plan project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for all services will not exceed $7,125,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to update the Street Transportation Department's Americans with Disabilities Act (ADA) Transition Plan to the Public Right-of-Way Accessibility Guidelines as the standard and allow for Technical Infeasibility studies to provide lesser options that still meet the 2010 ADA Standard.
Cole Design Group, Inc.'s services include, but are not limited to: develop standards and methodology used to conduct the self-evaluation; provide a summary of self-evaluation findings, including barrier details and locations; provide cost estimates and recommended implementation schedule for remediation based on an assessment of current and possible new funding sources; prioritize recommendations for barrier removal, including methodology for prioritization; develop procedures and forms for monitoring the implementation of the ADA Transition Plan, evaluating and documenting additional barriers, and filing Requests for Accommodation; identify design guidelines and construction standard for implementation, including design of standard details and special details drawings for barrier remediation methods; and develop a Technical Infeasibility test and process for documenting. All work shall conform to the US Access Board, Federal Highway Administration, and Arizona Department of Transportation policies and procedures.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received, including scoring results, until an agreement is awarded. Three firms submitted proposals and are listed below:
Selected Firm
Rank 1: Cole Design Group, Inc.
Additional Proposers
Rank 2: Bureau Veritas Technical Assessments LLC
Rank 3: Blue Accessibility Consultants, LLC
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Cole Design Group, Inc. will not exceed $7,125,000, including all subconsultant and reimbursable costs.
Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson, the Street Transportation Department and the City Engineer.