Title
Owner Representative for Energy Performance Contracts with Job Order Contract Vendors - Amendment 2 (Ordinance S-48046)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 146596 with JBA Consulting Engineers Inc. dba NV5 Consultants, to provide additional funding and time for third-party consulting and service as Owner's Representative for Energy Performance Contracts with Job Order Contract vendors. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $144,000.
Report
Summary
The City has contracts with five Energy Service Companies (ESCO) under the Job Order Contract (JOC) program to install energy efficiency measures on a large number of City facilities, totaling approximately 11.5 million square feet of space. Owner's Representative acts as a Project Facilitator, working with all ESCOs to achieve the City's energy reduction goals and provide oversight requirements as mandated by U.S. Department of Energy. Energy Performance Contracts include ESCO review, projecting development, project implementation and construction, and post-completion performance/first year and subsequent Measurement and Verification (M&V) reviews.
An extension is necessary in order to ensure City services and projects are not interrupted while working on a new contract.
Contract Term
This amendment will extend the end date of the contract term from Oct. 31, 2021 to Oct. 31, 2023.
Financial Impact
The initial authorization for Owner Representative for Energy Performance Contracts with JOC Vendors was for an expenditure not-to-exceed $180,000. The first amendment increased the authorization for the contract by $220,000. This amendment will increase the authorization for the contract by an additional $144,000, for a new total not-to-exceed contract value of $544,000.
Funding is available in the Office of Sustainability's budget.
Concurrence/Previous Council Action
The City Council approved:
- Owner Representative for Energy Performance Contracts with JOC Vendors Contract 146596 (Ordinance S-44026) on Nov. 1, 2017.
- Owner Representative for Energy Performance Contracts with JOC Vendors Contract 146596 - Amendment (Ordinance S-45818) on June 19, 2019.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Office of Sustainability and the Public Works Department.