Title
Security Systems Design, Installation, and Maintenance Services - Amendment (Ordinance S-49096)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures and agreement extension for security systems design, installation, and maintenance contracts with: MSE Corporate Security doing business as ADT, LLC (Contract 140041); Climatec, LLC (Contract 140043); and Corporate Technology Solutions, LLC (Contract 140045). Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $7.7 million.
Report
Summary
The Public Works Department is responsible for managing the security and access control systems in Citywide facilities and critical infrastructure sites. The agreements with MSE Corporate Security doing business as ADT, LLC; Climatec, LLC; and Corporate Technology Solutions, LLC are used for preventative maintenance, troubleshooting, and system repairs to existing systems that are used throughout the City. Security maintenance services are required to maintain critical assets and infrastructure for approximately 360 buildings throughout the City. The additional funds and contract extension will allow the Public Works Department to continue ongoing maintenance and repairs of the existing systems in coordination with the Citywide Security Access and Control Project.
Procurement Information
Request for Proposal (RFP) 15-ASD-002 was conducted in accordance with Administrative Regulation 3.10. Five proposals were received by the Public Works Department on Nov. 17, 2014. An evaluation committee of City staff evaluated the offers based on the following criteria: project approach and procedures, quality management plan, statement of qualifications, certifications, and price. The evaluation committee recommended the contract award to the five firms as having highly scored, responsive, and responsible offers that were advantageous to the City.
Contract Term
The contract had an initial contract term of two years beginning Feb. 1, 2015, with three option years to be exercised in increments of up to one year. Previous City Council action approved the contracts to be extended for an additional three years, ending on Jan. 31, 2023. This request will extend the contract term for an additional one-year beginning Feb. 1, 2023, with two option years to be exercised in increments of up to one year. The contracts will expire on Jan. 31, 2026.
Financial Impact
The initial authorization for this agreement was for an expenditure not-to-exceed $15 million. The additional funds approved by previous City Council action increased the not-to-exceed amount to $19,660,000. This request will increase the authorization of the agreement by an additional $7.7 million, for a new total not-to-exceed agreement of $27,360,000.
Funding is available in the Public Works Department's budget.
Concurrence/Previous Council Action
The City Council approved agreements with MSE Corporate Security doing business as ADT, LLC (Contract 140041); Climatec, LLC (Contract 140043); and Corporate Technology Solutions, LLC (Contract 140045) on Dec. 17, 2014 (Ordinance S-41386). The City Council approved an extension and additional funding on Sept. 18, 2019 (Ordinance S-46010).
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.