Title
Public Works Department Solid Waste Support On-Call Services for Fiscal Years 2025-26 to 2029-30 (Ordinance S-52139) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into separate agreements with the six consultants listed below to provide Solid Waste Support On-Call Services for the Public Works Department for Fiscal Years 2025-26 to 2029-30. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total cost for all services will not exceed $4.8 million.
Additionally, request to authorize the City Manager, or the City Manager's designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The consultants will be responsible for providing various on-call support services that include, but are not limited to: solid waste landfills, transfer stations, groundwater monitoring, survey services, studies, plan review, special inspections, programming, and the development of plans, specifications, and cost estimates.
Procurement Information
The selections were made using a qualifications-based selection process set forth in Section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Ten firms submitted proposals and are listed below:
Selected Firms
Rank 1: Geologic Associates, Inc.
Rank 2: Brown and Caldwell, Inc.
Rank 3: S3 Arizona LLC
Rank 4: Tetra Tech BAS, Inc.
Rank 5: Civil & Environmental Consultants, Inc.
Rank 6: AMTECH Associates, LLC
Additional Proposers
Rank 7: WSP USA Inc.
Rank 8: Alta Survey, LLC dba Alta E&I
Rank 9: Atlas Technical Consultants LLC
Rank 10: Burgess & Niple, Inc.
Contract Term
The term of the agreements is up to five years, or up to $1.8 million for Geologic Associates, Inc. and up to $600,000 each for the remaining firms, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the on-call consultants, including all subconsultant and reimbursable costs will not exceed:
- Geologic Associates, Inc.: $1.8 million
- Brown and Caldwell, Inc.: $600,000
- S3 Arizona LLC: $600,000
- Tetra Tech BAS, Inc.: $600,000
- Civil & Environmental Consultants, Inc.: $600,000
- AMTECH Associates, LLC: $600,000
The total fee for all services will not exceed $4.8 million.
Funding is available in the Public Works Department Capital Improvement Program and Operating budgets. The Budget and Research Department will review and approve funding availability prior to issuance of any on-call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Mario Paniagua, the Public Works Department and the City Engineer.