Title
Vermeer Compost Turner and Horizontal Grinder - Maintenance and Repair (Ordinance S-43502)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Vermeer Southwest (Vendor 3017926) in an amount not to exceed $333,336 for equipment training and monitoring of a horizontal grinder and a compost turner. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department has purchased Vermeer specialized equipment for the 27th Avenue Mulching Area and Compost Facility. This equipment includes a horizontal grinder and a compost turner. This contract will assist the City in ensuring that the equipment is being properly operated and maintained by the contracted Compost Facility operator as required by the original equipment manufacturer's guidelines. This equipment is critical to daily mulching and composting operations.
Procurement Information
A determination has been made for this requirements contract because Vermeer Southwest is the only authorized vendor that provides equipment, parts, service, warranty and training. In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing that there is only one source vendor for this essential equipment and services.
Contract Term
The initial two-year contract term shall begin on or about June 1, 2017 and end on May 31, 2018. Provisions of the contract include options to extend the term of the contract for up to seven additional years, in one-year increments, which may be exercised by the City Manager or his designee.
Financial Impact
Expenditures shall not exceed $333,336 for the life of the contract, with an annual expenditure amount of $41,667. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.