Title
Traffic Signal Lens Quick Change Kits - RFA 18-019 (Ordinance S-43979)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with The Get Go Inc. to provide traffic signal lens quick change kits for the Street Transportation Department in an amount not to exceed $401,764.00. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The quick change kits allow the traffic signal crews to change out LED traffic signal indications (TSI) without having to use any tools or removing their safety gloves, and speeds up the replacement process of the TSIs. Additionally, use of the kits eliminates the problem of existing signal indication holder devices being dropped from the technician's hands onto the ground below, which requires the technician to retrieve the dropped items. Use of these kits will improve the overall efficiency of the traffic signal crews without affecting employee's safety.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a Special Circumstance Without Competition Determination citing that the quick change kits are manufactured, sold and distributed exclusively by The Get Go Inc., and they maintain the copyright and patent privileges associated with these kits. There are no agents or dealers authorized to represent the quick change kits, and these kits must be purchased directly from The Get Go Inc. A Special Circumstance Without Competition Determination Memo was completed and approved by the Deputy Finance Director recommending the procurement with The Get Go Inc. be accepted.
Contract Term
The five-year contract term will begin on Nov. 1, 2017.
Financial Impact
The purchase of the quick change kits will not exceed $401,764.00 (including applicable taxes). Funds are available in the Street Transportation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.