Title
Amend and Extend Transit Scheduling Software Maintenance Agreement (Ordinance S-46140)
Description
Request to authorize the City Manager, or his designee, to enter into a contract change order to Agreement 140238 with GIRO software company to extend the transit scheduling software (HASTUS) agreement through February 2022. Further request authorization for the City Controller to disburse funds in an amount not to exceed $687,280 over the contract term.
Report
Summary
HASTUS is the transit scheduling and dispatch system used by the Public Transit Department (PTD), Valley Metro/Regional Public Transportation Authority (RPTA), and regional transit contractors for creating bus and rail routes and schedules, performing multi-modal transit service planning, and managing bus operations including transit contractor work assignments. The software is also used for service monitoring conducted by agency staff. As a transit scheduling software, HASTUS enables the City’s planners and schedulers to create bus and rail schedules and plan region-wide transit services. Transit schedules created in HASTUS are then imported into to the Computer Aided Dispatch and Automatic Vehicle Locator (CAD/AVL) system on-board regional transit vehicles, whereby transit service contractors use the integrated systems to operate transit services as provided to the public in published schedules. Regional transit planning staff also use the system to analyze bus service data and plan for future service improvements, and to evaluate transit routes for operating efficiencies. Additionally, the City's North/South Transit Facility operations contractor uses the software for the bidding of bus operator work, workforce dispatching, and payroll functionality. The City’s West Transit Facility contractor and RPTA’s East Valley contractor are also in the process of migrating to using HASTUS for operator assignments dispatch functions.
The current contract expires on Feb. 9, 2020. Due to the proprietary nature of the system and the need for continuous use to ensure uninterrupted regional transit operations, the Public Transit Department requests extending the agreement to Feb. 9, 2022. This will allow for continuous use of the system with its current version until the next system upgrade is completed.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Request to extend the contract term from Feb. 10, 2020 through Feb. 9, 2022.
Financial Impact
The total amount of this change order will not exceed $687,280. Funds are available in PTD's operating budget using Transportation 2050 funds. The City recovers a portion of the costs associated with providing and maintaining this software on behalf of its regional partners through support agreements with those agencies.
Concurrence/Previous Action
Agreement 140238 was initially approved by Council on Feb. 4, 2015.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.