Title
Twin Engine Rescue Helicopter Contract - Request for Award - RFP 22-093 (Ordinance S-48916)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Agustawestland Philadelphia Corporation for the purchase of a Twin Engine Rescue Helicopter for the Police Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $18 million.
Report
Summary
This request is based on the Council-approved Public Safety Aerial Fleet replacement plan. This plan was presented to the Public Safety and Justice Subcommittee on Dec. 9, 2020 and was recommended for approval. The Public Safety Aerial Fleet replacement plan was then approved by the City Council on Jan. 6, 2021.
This contract will provide the Police Department's Air Support Unit (ASU) with a new twin engine rescue helicopter, including all necessary pilot and mechanic training to operate and maintain the aircraft. The contractor will manage and oversee completion of the aircraft and its installation of specific mission configurations. The new twin engine helicopter will be used in rescue operations with increased stability, performance and modern avionics and monitoring systems. This will replace the ASU's current rescue helicopter, the 2005 Agusta A109E, that has become expensive to operate with increased maintenance and inspections, resulting in reduced aircraft availability and mission effectiveness.
Procurement Information
A Request for Proposal (RFP) was conducted in accordance with Administrative Regulation 3.10.
Three vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated the offers based on the following criteria (1,000 total points):
Performance and Safety: 275 points
Aircraft and Mission Configuration: 250 points
Experience and Qualifications: 200 points
Method of Approach: 150 points
Pricing: 125 points
After reaching consensus, the evaluation committee recommends awarding to Agustawestland Philadelphia Corporation with 781 points.
Contract Term
The five-year contract will begin on or about Sept. 1, 2022.
Financial Impact
The aggregate contract value will not exceed $18 million. Funding is available in the Police Department's budget.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton, Assistant City Manager Lori Bays and the Finance and Police departments.