Title
Video Production and Video Graphic Design Services - Requirements Contract - RFQu 18-134 (Ordinance S-45630)
Description
Request to authorize the City Manager, or his designee, to enter into new contracts with GEO & Associates; Hernandez Creative, LLC; J2 Media, LLC; New Angle Media, LLC; ON Advertising, Inc.; Quantum Leap Productions, Inc.; Rose Colored Productions, LLC; Skyline Productions, Inc.; and The Flip Side Communications, LLC for video production and video graphic design services for various City departments. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value shall not exceed $500,000 over a five-year period.
Report
Summary
These contracts will provide assistance to various City of Phoenix departments to support video production and video graphic design services, and related elements. Services provided will include, but not be limited to: video production, events, public service announcements, internal training and educational videos for City staff, and productions for use on social media and for broadcast/streaming. Services will be used Citywide.
Examples of projects developed with these contracts include stormwater messaging, water educational videos, informational videos on recycling and trash-disposal best practices and zero-waste promotional content.
Procurement Information
A Request for Qualifications, RFQu 18-134, for video production and video graphic design services was conducted in accordance with Administrative Regulation 3.10, with the intent of establishing a Qualified Vendor List (QVL) of qualified vendors to supply video production and video graphic design services. The solicitation was posted on the City's website. There were 12 offers received by the Finance Department's Procurement Division on Feb. 26, 2019. Nine of the offers received were deemed to be responsive, responsible offers to the specifications and minimum qualification criteria stated in the solicitation. Three of the offers were deemed as non-responsive.
The following vendors are being recommended to be included in the QVL:
GEO & Associates
Hernandez Creative, LLC
J2 Media, LLC
New Angle Media, LLC
ON Advertising, Inc.
Quantum Leap Productions, Inc.
Rose Colored Productions, LLC
Skyline Productions, Inc.
The Flip Side Communications, LLC
The Deputy Finance Director recommends that the offers from the above vendors be accepted as responsive and responsible offers, which are the most advantageous to the City.
Contract Term
The contracts are valid on or about May 1, 2019, and will end on April 30, 2024.
Financial Impact
The five-year aggregate value of all contracts shall not exceed $500,000. Funds are available in the various Departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher, Deputy City Manager Karen Peters, and the Finance and Water Services departments.