Title
Early Head Start Child Care Partnerships Qualified Vendor List (Ordinance S-45878)
Description
Request to authorize the City Manager, or designee, to approve a Qualified Vendor List (QVL) and enter into contracts with eligible contractors to provide child care services for the Human Services Department Head Start Birth to Five Program. Expenditures will not exceed $9,146,540 over the life of the QVL. Funding is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families. No additional General Funds are required. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Human Services Department is seeking to establish a QVL to provide child care services for the Head Start Birth to Five Program.
Head Start programs prepare America’s most vulnerable young children to succeed in school and in life beyond school. To achieve this, Head Start programs deliver services to children and families in core areas of early learning, health, and family well-being while engaging parents as partners. The City of Phoenix (City) Head Start Birth to Five program is a comprehensive school readiness program with multiple service options. The overall goal is to increase the social competence and school readiness of young children living in poverty and facing other risk factors. Utilizing a two-generational approach, the City program provides educational services and tiered case working supports to stabilize families.
Early Head Start-Child Care Partnerships (EHS-CCP) will increase access to high-quality, comprehensive early learning services for low-income infants and toddlers and their families through full-day, full-year child care. EHS-CCP brings together the best of Early Head Start and child care through layering of funding. All infants and toddlers attending an EHS-CCP program benefit. Children in vulnerable families have access to child care settings that meet their needs. Parents in eligible low-income families who are working or in training receive help paying for child care. Child Care Partners receive support to improve quality of care. Funding is currently available to serve a maximum of 188 infants and toddlers in multiple locations.
Procurement Information
A Request for Qualifications, RFQu-19-EDU-29, was issued in accordance with City of Phoenix Administrative Regulation 3.10 to establish a QVL. The Human Services Department received seven offers on March 1, 2019 and all seven were determined to be responsive and responsible to the solicitation requirements.
The Committee evaluated all offers based on the following criteria: Method of Approach, Financial Capacity, Professional Development Plan, and Organization Chart. Offerors within a competitive range are eligible for inclusion in the QVL. The Evaluation Committee scores are as follows (500 points possible):
- Kindertots: 488 points.
- Twinkling Stars dba Cactus Kids Preschool: 430 points.
- Out of This World Christian Child Care: 423 points.
- Fusion Minds dba Immanuel Care for Children: 365 points.
- Kidz Kampus: 285 points.
- A Kiddie’s Kingdom: 158 points.
- Valley Learning Centers dba Robin’s Nest: 115 points.
In accordance to the Evaluation Committee, the following offerors are recommended to be added to the QVL:
- Fusion Minds dba Immanuel Care for Children.
- Kidz Kampus.
- Kindertots.
- Out of This World Christian Child Care.
- Twinkling Stars dba Cactus Kids Preschool.
Contract Term
The term of the QVL will be from July 1, 2020 through June 30, 2024. During the term of the QVL, contracts, including any extensions, will be executed on an as-needed basis in the discretion of the City Manager, or his designee.
Financial Impact
The aggregate amount of all contracts resulting from the QVL will not to exceed $9,146,540 over the life of the QVL. Funding is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families. No additional general funds are required.
Concurrence/Previous Council Action
- The Head Start Birth to Five Parent Policy Council approved the request to release the Child Care Partnerships RFP on Feb. 12, 2018.
- The Parks, Arts, Education and Equality Subcommittee, as the Head Start Governing Body, approved the request to release the Child Care Partnerships RFP on March 14, 2018.
- The Head Start Birth to Five Policy Council approved the award recommendation of the QVL on May 13, 2019.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Human Services Department.