Title
Purchase OilQuick Hydraulic Coupling System (Ordinance S-46639)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with OilQuick USA, a division of Exodus Machines, LLC., to purchase hydraulic coupling systems for the Water Services Department (WSD). Further request to authorize the City Controller to disburse all funds related to this item. The aggregate contract amount will not exceed $1.7 million.
Report
Summary
The hydraulic coupling system will be installed to increase safety in the operation of backhoes by the Water Distribution Division. The OilQuick Hydraulic Coupling System will enable the operators to safely and quickly change over equipment on the backhoes without having to leave the cab. This contract includes installation of the units, safety and operating training, and maintenance of the equipment.
Procurement Information
The selection was made using a direct selection process set forth in City of Phoenix Administrative Regulation 3.10. The competitive process was waived because OilQuick USA, a division of Exodus Machines, LLC., is the sole source for these hydraulic coupling units. OilQuick USA, a division of Exodus Machines, LLC., is the authorized distributor and purchases must be made through OilQuick USA.
Contract Term
The term of the agreement is five years and will begin on or about June 1, 2020.
Financial Impact
The agreement value for OilQuick USA, a division of Exodus Machines, LLC., will not exceed a total value of $1.7 million over the life of the contract. Funding is available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.