Title
Traffic Signal Poles and Components Contract - COOP 26-0171 - Request for Award (Ordinance S-52690) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into cooperative participating agreements through the Maricopa County Contract 250134-C with Advanced Traffic Products, Inc.; CEM-TEC Corporation; Clark Electric Sales, Inc.; Paradigm Traffic Systems, Inc.; Sierra Transportation & Technologies LLC; and Solar Traffic Controls, L.L.C. to provide traffic signal poles, hardware, video detection equipment, and traffic signal controller components for the Street Transportation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $10,400,000.
Report
Summary
These contracts will provide traffic signal equipment, parts, and supplies necessary to perform the core function of the Traffic Signal Shop, which is to maintain the existing citywide infrastructure of over 1,200 signalized intersections and continually adapt to the changing technology of the traveling public, as it pertains to traffic signal systems.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo 26-17 based on the following reason: Special Circumstance Alternative Competition. This cooperative contract was established by Maricopa County using a process consistent to the City's procurement process set forth in the Phoenix City Code, Chapter 43, and allows the purchase of goods and services. For compatibility, it is crucial to continue this relationship with these vendors in order for the Traffic Signal Shop to maintain continuity of the signal junctions in case equipment fails and maintenance is required.
Contract Term
The contracts will begin on or about March 25, 2026, and will expire on November 30, 2027, with five one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $10,400,000 for the nearly seven-year aggregate term. Funding is available in the Street Transportation Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Frank McCune and the Street Transportation Department.