Title
Document Shredding and Destruction Services - Citywide Contract - IFB 23-043 - Request for Award (Ordinance S-50051)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Valley Shredding, LLC, dba PROShred, and Assured Document Destruction, Inc., to provide document shredding and destruction services Citywide. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $625,000.
Report
Summary
This contract will provide secured document shredding and destruction services on-site and off-site Citywide, to safeguard Personal Identifiable Information (PII).
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Three vendors submitted bids deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendors:
Selected Bidders
Valley Shredding, LLC, dba PROShred
Assured Document Destruction, Inc.
Contract Term
The contracts will begin on or about Aug. 1, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contracts value will not exceed $625,000. Funding is available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.