Title
Onsite Testing and Repair of Large Water Meters, Metering Services, Inc. (Ordinance S-49173)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 147870, with Metering Services, Inc. to provide additional funding to the agreement. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures included in this amendment will not exceed $350,000.
Report
Summary
The purpose of this amendment is to request additional payment authority of $350,000 for onsite testing and repair of large water meters required by the Water Services Department (WSD). WSD uses Metering Services, Inc. to perform on-site inspection, repair, preventative maintenance, calibration, retrofitting, replacement (if deemed necessary), testing services, and removal of debris in all confined spaces where large meter assemblies are installed. The testing and calibration are performed in accordance with the American Water Works Association established standard.
Several large meters currently in service are aging and in need of replacement. Funds were unexpectedly needed to replace more meters than anticipated and to address emergency leak repairs. Additional funding will allow for testing to remain on schedule, replacement of non-functioning meters, and to cover emergencies that cannot be anticipated. These factors have contributed to a need for additional funding to support the required service.
Contract Term
The agreement term will remain unchanged, ending on June 30, 2023.
Financial Impact
- The initial authorization for Onsite Testing and Repair of Large Water Meters was for an expenditure not-to-exceed $1,945,020.
- This amendment will increase the authorization for agreement by an additional $350,000, for a new total not-to-exceed agreement value of $2,295,020.
Funding is available in the Water Services Department's Operating budget.
Concurrence/Previous Council Action
The City Council approved Onsite Testing and Repair of Large Water Meters Agreement 147870 (Ordinance S-44658) on June 6, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.