Title
Preventative Maintenance Contract - RFA-2526-WES-625 Request for Award (Ordinance S-52313) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into an agreement with PerkinElmer U.S. LLC to provide analyzing instruments, as well as maintenance and repair services, for the Water Services Department. Further request an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of limitation of liability provisions that otherwise would be prohibited by City Code Section 42-18 to reflect that liability with respect to licensed software is disclaimed and will be limited to the fees paid during the prior twelve month contract period, and there will be no consequential, punitive, or similar damages. Additionally request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $400,000.
Report
Summary
The Agreement will provide to the Water Services Department the ability to purchase PerkinElmer Mercury Analyzers and Autosampler instruments, as well as the option to purchase extended warranties, allowing annual preventative maintenance and repairs on the instruments. The City of Phoenix utilizes these instruments to obtain analytical results of mercury for safe drinking water, wastewater, and solid waste and to comply with federal, state, and local regulations. The instruments are sensitive equipment that require annual maintenance to keep them in optimal working condition.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition as PerkinElmer instruments are proprietary devices manufactured by PerkinElmer U.S. LLC and service performed on these instruments by third parties will void the warranties.
Contract Term
The contract will begin on or about October 1, 2025, for a four-year term with a two-year option to extend the term.
Financial Impact
The aggregate contract value will not exceed $400,000 for the six-year aggregate term.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.