Title
Safety Barriers for March 2021 Elections - Emergency Request (Ordinance S-47404)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Educational Furnishings of Arizona dba Arizona Furnishings for the retroactive purchase of plexiglass safety barriers for the voting centers for the March 9, 2021 elections. Further request to authorize the City Controller to disburse all funds related to this item. This item has an aggregate amount of $12,197.
Report
Summary
The Public Works Department purchased plexiglass panels to be used as safety barriers at each voting center. The panels were placed at the ballot box and at the public viewing area for the March 9, 2021 election. These panels are clear, portable, and have locking caster wheels to make them easy for staff to move around as needed. The panels also will be used as safety barriers during future elections on an as-needed basis. Due to the COVID-19 pandemic, safety barriers are necessary to help mitigate the spread of the virus and maintain social distancing at the polling stations.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived citing a determination memo - emergency.
Contract Term
The agreement will begin on or about Council approval on March 17, 2021.
Financial Impact
This item will have an aggregate amount of $12,197. Funds are available in the Public Works Department budget.
Emergency Clause
Due to the COVID-19 pandemic, it is crucial for the City to provide resources to assist in mitigating the spread of the virus for the health and safety of employees and the public.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.